For suppliers who need to accept Purchasing Cards but do not want to introduce any software changes, Adflex has developed a flexible FilePay Service.
Without making any changes to their existing systems, most suppliers can export data in some form, e.g. csv files, e-invoices, custom reports or even by way of an intercepted printer file. Adflex is able to analyse this data and map it to the VGIS and LID format filling in any gaps with default values and rules-based look-ups.
By involving the cardholder in the setup process, we can also ensure that certain key fields, i.e. cost centres, purchase order numbers etc, are always populated correctly. This means that the cardholder always receives consistent quality data.
Even legacy systems are often able to produce simple csv exports or customised reports which can be used to authorise card transactions.
Removing the need to manually key purchasing card transaction information means that the data provided to the cardholder will be accurate, which in turn means fewer queries.
Little expertise needed
Production of a simple delimited file can usually be done in-house without the involvement of any IT resource.
Adflex is able to accept files in a wide range of formats and can even be customised to your own specific format if required.